In short
- Set a badge standard once: size, colour, logo, layout and fitting.
- Keep a simple template for name and title wording.
- Send new names typed, with spelling checked by the person.
- Reorder through your business portal so every badge matches.
- Size
- One size for all staff
- Colour & finish
- e.g. white, black or brushed metal
- Logo
- Approved version, same position
- Wording
- First name + job title
- Fitting
- Pin, magnet or clip
1Set your badge standard once
Decide the badge size, colour or finish, logo and layout for your organisation, plus the fitting on the back. Once these are approved, every future badge follows the same standard — no decisions to make each time someone starts.
2Keep a wording template
Agree what goes on each badge: first name only, or first and last name, and whether job titles are included. Write it down as a simple template — for example, “First name, then job title on line two” — so whoever orders next time follows the same format.
3Check names with the person
Ask each new starter how they want their name shown — a preferred name, a shortened name, or a particular spelling. Send names typed, never handwritten, and double-check accents, hyphens and apostrophes before you order.
4Batch orders where you can
If you know several people are starting over the next few weeks, order their badges together. It keeps things simple and makes sure everyone has a badge ready for their first day. Some organisations also keep a few blank or “Staff” badges on hand for visitors or day one.
5Reorder through your portal
A business portal keeps your approved badge design on file. Managers can enter a new name, check the preview and order — without resending the logo or re-explaining the layout. It’s the easiest way to keep every badge consistent as your team grows.
